ORDER PROCESSING

ORDER PROCESSING

It is the process by which a trader purchase/ sale goods from/ to any party.

There are two types of order processing:-

     1)   Purchase Order Processing: - This process is used to purchase goods. It consists following facts:-

           a)    Purchase Order (Alt + F4)

           b)    Receipt Note (Alt + F9)

           c)     Rejection Out (Alt + F6)

           d)    Purchase (F9)

     2)   Sales Order Processing: - This process is used to sale goods to any party. It consists following facts:-

            a)    Sales Order (Alt + F5)

            b)    Delivery Note (Alt + F8)

            c)     Rejection In (Ctrl + F6)

            d)    Sales (F8)

Example:-

A company purchased 50 pieces of HCL Computer from ABC Company on 1.4.2014, but received only 40 pieces of Computer. Due to damage, 10 pieces returned to his supplier and finally received only 30 pieces of computer.

Maintain the above transactions.

To maintain:-

Create a company and then activate purchase and sales order as follow:-

Path for Purchase and Sales Order Activation: - G.O.T. (Gateway of Tally)--> Press F11 (Company Features)--> Press F2 (Inventory Features).

After that create stock master:-

To Create Stock Group: - G.O.T. (Gateway of Tally)--> Inventory Info--> Stock Group--> Create.

To Create Stock Item: - G.O.T. (Gateway of Tally)--> Inventory Info--> Stock Item--> Create.

Now create multiple ledger as follow:-

Path for ledger creation: - G.O.T. (Gateway of Tally)--> Accounts Info--> Ledger--> Create (Multiple).

And then do voucher entry:-

Path for voucher creation: - G.O.T. (Gateway of Tally)--> Inventory Voucher--> Press Alt + F4 (Purchase Order).

After that, a box will be open, fill it as follow:-

And now accept the voucher by pressing “y” or “enter” key.

Press “Alt + F9” to open Receipt Note.

A box will open after pressing “enter” on HCL, fill it as follow:-

Now accept the voucher by pressing “y” or “enter” key.

Now press “Alt + F6” to open Rejection Out.

A box will open after pressing “enter” on HCL, fill it as follow:-

Accept the voucher by pressing “y” or “enter” key.

Goods received 40 pieces, rejected 10 pieces so the actual purchase is 30 pieces. Then we will show only 30 pieces in purchase voucher.

Press F9 to open Purchase Voucher.

Press “enter” on HCL and fill the form as follow:-

Press “enter” on “End of List” and again press “enter” more times.

Bill Wise Detail form will open, fill it as follow:-

Accept the voucher by pressing “y” or “enter” key.

Now you can see purchase order outstanding:-

Path for view Purchase Order Outstanding: - G.O.T. (Gateway of Tally)--> Display--> Statement of Inventory--> Purchase Order Outstanding--> Stock Item--> HCL.

Press “Alt + F1” for more details.

OPENING STOCK CLAIM

OPENING STOCK CLAIM

VAT is applicable after Sales tax paid on unsold stock. If sales tax is more than VAT tax then the trader claim to VAT officer within 30 days of implementation of the act. The assessing officer verifies it and the credit may be adjusted in six months.

Working steps:-

Create a company and then activate VAT as follow:

To Activate VAT: - G.O.T. (Gateway of Tally)--> Press F11 (Company Features)--> Press F3 (Statutory & Taxation).

Create ledger as follow:-

Path for ledger creation: - G.O.T. (Gateway of Tally)--> Accounts Info--> Ledger--> Create (Single).

Here, press F11 and then F1.

Now do voucher entry:-

Path for voucher creation: - G.O.T. (Gateway of Tally)--> Accounting Voucher--> Press F7 (Journal Voucher).

The extra tax which is paid to the government is divided into six parts due in the entry passed below:

Now alter in voucher types:-

Path for Alteration in Voucher Types:- G.O.T. (Gateway of Tally)--> Accounts Info--> Voucher Types--> Alter--> Journal.

Again do voucher entry:-

Path for voucher creation: - G.O.T. (Gateway of Tally)--> Accounting Voucher--> Press F7 (Journal Voucher).

You can see the VAT report.

MULTILINGUAL

MULTILINGUAL

If we want to maintain the records of our company in more than one language in tally, then we use Multilingualoption.

Tally.ERP9 supports Indian regional languages which are following:-

Hindi, English, Punjabi, Guajarati, Tamil, Kannad, Malayalam, Bengali,Telgu, Marathi & Urdu.

To change tally language: - G.O.T. (Gateway of Tally)--> Press “Alt + G”.

Various languages will be available on our monitor screen as follow:-

We can select any of them.

UNACCRUED INCOME

UNACCRUED INCOME

When a businessman receives advance income up to the end of current year or when service will be rendered in the next year then such income is called Unaccrued Income.

Example:-

         a)     Rent due Rs. 6,000.

         b)     Rent received Rs. 12,000.

         c)      Unaccrued income Rs. 6,000.

To maintain:-

First of all, create a company.

After that, create ledger as follow:-

Path for Ledger Creation:- G.O.T. (Gateway of Tally)--> accounts info--> ledger--> create(single).

Now do voucher entry as follow:-

Path for Voucher Creation:- G.O.T.(Gateway of Tally)--> accounting voucher--> press F6 (Receipt Voucher).

Now view the profit & loss report:-

Path for view Profit & Loss a/c:- G.O.T. (Gateway of Tally)--> Profit & loss a/c.

Now we will create ledger entries as follow:-

Path for Adjustment Ledger Creation:- G.O.T. (Gateway of Tally)--> accounts info--> ledger--> create (single).

Now do voucher entry as follow:-

Path for Adjustment Voucher Creation:- G.O.T.(Gateway of Tally)--> accounting voucher--> press F7 (Journal Voucher).

Now view profit & loss report as follow:-

Path for view Profit & Loss a/c:- G.O.T.(Gateway of Tally)--> Profit & loss a/c.

Now view the Balance Sheet report as follow:-

Path for view Balance Sheet report:- G.O.T.(Gateway of Tally)--> Balance Sheet.

Press “Alt + F1” for more details.