Getting started with Ms powerpoint

Getting Started

This chapter will teach you how to start PowerPoint 2010 application in simple steps. To access PowerPoint 2010, you must have Microsoft Office 2010 installed in your PC. Only Office 2010 Home and Student, Home and Business, Standard, Professional and Professional Plus packages have PowerPoint included in them. Other packages may have a viewer, but you cannot create presentations with them.

Step (1): Click Start button.

Step (2): Click All Programs option from the menu.

Step (3): Search for Microsoft Office from the sub menu and click it.

Step (4): Search for Microsoft PowerPoint 2010 from the submenu and click it.

This will launch Microsoft PowerPoint 2010 application and you will see the following presentation window.

COST CATEGORY AND COST CENTRE

This option is used to know the analysis of our business performance.

Cost category:- It is collection of cost centre.

Note:- One cost category which name is primary has been already created.

GROUP COMPANY

When a businessman want to know the performance of his two or more companies at a time then it use group company option.

By this option we use all our companies as grouping and see performance of all companies at a time. We can also compare performances of companies.

EXPORT-IMPORT OF VOUCHER FROM ONE COMPANY TO OTHER COMPANY

EXPORT-IMPORT OF VOUCHER

FROM ONE COMPANY TO OTHER COMPANY

It is also like as exportation of ledgers, in it we send voucher data from one to other company.

Its steps are following—

1.     Open Raman Company and do voucher entries as our requirement(as example we do following voucher entries).

Path-G.O.T. (gateway of tally) -->Accounting voucher-->F5.

Export Import in tally

This option is used to send data from one company to other company in tally or send tally data to other softwares (ex- MS-word, MS-excel etc.)

For it we need at least two companies in tally software then first we create two companies in tally and after that first we export data from a company and at last by other company we import it.

Credit limit in tally

If we want to set a limit for our debtors for fixed time duration then we use this option. This is set by using “budget & control”.

To set credit limit we follow the following steps:-

Daybook in Tally

Day-book is display of all voucher entries of a particular date.

To open day-book we follow the following path-

CREATE EXTRA VOUCHER IN TALLY

As our requirement we can also made extra vouchers in our company.

For make a new type of voucher we follow the following voucher—

EXTRA GROUP CREATION IN TALLY

If we want to create an extra group other than 28 pre-define groups in tally, than we follow the following steps-

A.  Select “account info” option from “Gateway of Tally” menu.

change voucher type in tally

CONVERT NON-ACCOUNTING VOUCHER INTO ACCOUNTING

OR

EDIT ANY VOUCHER FOR CHANGE ITS TYPE

To convert any non-accounting voucher into accounting voucher or change any pre-created voucher type both are worked as follows-

For change any pre-created voucher to other, we follow the follow the following path.

NON-ACCOUNTING VOUCHER

These vouchers are used to maintain all those transactions which do not effect on “profit & loss report” and “balance report”. 


 Profit & loss report-this a type of simple report in which we can see our all incomes and expenses as we do transactions. 

ACCOUNTING VOUCHER -3

V. Sales voucher- it is used to maintain all those transactions which related with sales.

Shortcut key of this voucher is “F8”.

accounting voucher-2

III. Receipt voucher- in this voucher we maintain all types of receipt or receiving transaction. Short cut key of this voucher is “F6”. 

Example-

i.                   Commission received ₹25,000/-

ii.                 Salary received ₹30,000/-

iii.                Rent received ₹35,000/-

ACCOUNTING VOUCHER-1

ACCOUNTING VOUCHER

Voucher- voucher is the evidence to certify that we have any transaction.

          There are 18 pre-define voucher in Tally.ERP9. These are following types-

1.     Accounting voucher

2.     Non-accounting voucher

3.     Inventory voucher

RULES OF VOUCHER ENRTY AND CONCEPT OF ACCOUNT Part 1

For the voucher entry in tally we need some important concepts and rules of voucher entry and account.

          Before doing voucher entry in tally we should study about types of accounts and its voucher entry rules.

vAccount- an account is the statement of cash receiving and cash expended. It is the statement of transaction effecting any particular assets, liabilities, expenses or income.

vDouble entry system- We do voucher entry in tally by double entry system mainly. It is simple concept to know that in any transaction two accounts are affected. One account that relating to the receiving of benefit is called debit and another account that yielding of that benefit is called credit.

To decide that which account will be in credit side and which will be in debit we study types of account.

There are three types of accounts-

 

1.  Personal account- the account which is related to any person, group of persons or any farm is called personal account.

To a personal account we take it on credit side when it is “The Giver” and take debit side when it is “The Receiver”. It means receiver a/c is on credit side and giver a/c is on debit side.

Some examples of personal account (for simply identification)-

·       A/c of Ram

·       A/c of Sahitya Bhavan

·       Outstanding a/c

·       Accrued income a/c

·       Unaccrued income a/c

·       Capital a/c

·       Drawing a/c

·       Prepaid expense a/c

·       Creditors a/c

·       Debtors a/c

2.  Real account-the a/c which is related to any assets is called real account.

To a real account we take it on the credit side when it is “comes in” our company and take on debit side when it is “goes out” from our company. It means all things which come in to our company are credit and all things which go out from our company are debit.

Some examples of real account (for simply identification)-

·       Machinery a/c

·       Furniture a/c

·       Cash a/c

·       Goods a/c

·       Purchase a/c

·       Sales a/c

·       Purchase return a/c

·       Sales return a/c

·       Stock a/c

·       Good will a/c

·       Patents a/c

·       Copyrights a/c

3.  Nominal account- the accounts which are related with all types of expenses/losses and all types of income/benefits are called nominal accounts.

To a nominal account we take it on credit side when it is “income or profit” and take it on the debit side when it is “expense and losses”. It means all income and profits are credit and all losses and expenses are debit.

Some examples of real account (for simply identification)-

·       Rent a/c

·       Rent received a/c

·       Salary a/c

·       Salary received a/c

·       Interest a/c

·       Interest received a/c

·       Commission a/c

·       Commission received a/c

·       Discount a/c

·       Discount received a/c

·       Carriage a/c

·       Bad debts a/c

RULE CHART FOR VOUCHER ENTRY-

Account type	DEBIT	CREDIT
Personal account	The receiver	The giver
Real account	What comes in	What goes out
Nominal account	All expenses & losses	All incomes & profits

QUIT FROM Tally.ERP 9

For quit or close to tally (after working) we follow the following steps-

a.     Come to the G.O.T. (gateway of tally) by pressing ‘esc’ key many time (from any menu).

b.    On G.O.T. menu when we press ‘esc’ key once more time we see the following box on screen.

After it we press ‘Y’ key or ‘enter’ key from key board Tally window will be closed.

OR

By pressing (ctrl + Q) when we on G.O.T. menu the Tally window will be closed automatically.

CAPITAL NATURE GROUP

6. Fixed assets- the assets long life more than one year. These are used in business divided into two categories—

      I.            Tangible assets- the assets have a physical existence.

Ex- building, land, machine, car, furniture etc.

  II.            Intangible assets- the assets not have any physical existence.

Ex- Good wills, Patents and Royalty assets etc.

         Ledger creation-

Path- G.O.T. (gateway of tally) --> a/c info (account info) --> ledgers --> single ledger creation.

7. Investment- it is investment of business capital in shares, bonds, national plans to gain maximum profit is come under investments.

         Ledger creation-

Path- G.O.T. (gateway of tally) --> a/c info (account info) --> ledgers --> single ledger creation.

8. Miscellaneous expenses or miscellaneous expenditure- all those expenses which are used for business when business is not launched called miscellaneous expenses.

         Ledger creation-

Path- G.O.T. (gateway of tally) --> a/c info (account info) --> ledgers --> single ledger creation.

10. Branch and division- in this group we study about company and its branches.

         Ledger creation-

Path- G.O.T. (gateway of tally) --> a/c info (account info) --> ledger --> single ledger creation.